Schools and universities with Google Workspace for Education subscriptions have a baseline of 100 TB of pooled storage shared across all users. That’s enough storage for approximately over 100 million documents, 8 million presentations, or 400,000 hours of video.
You can use administrator tools in your Google Admin console to understand how much storage you’re using, set storage limits, and identify accounts that use a disproportionate amount of storage.
For details and best practices, see the following FAQ, the next pages in this series, and download the Storage Guide for Admins.
Storage FAQ
If an individual user exceeds their storage limit, there will be an immediate service impact.
If either an individual user or an organization exceeds their storage limit, there will be an immediate service impact to Google Photos, which will prevent users from adding or backing up any photos.
If a organization exceeds its storage limit by 25% or for 14 days (whichever comes first), the following services will be impacted:
- They can’t upload new files or images to Google Drive.
- They can’t create files in collaborative content creation apps, such as Google Docs, Sheets, Slides, Drawings, and Forms. Until they reduce storage usage, nobody can edit or copy their affected files or submit forms owned by the user.
- They can’t record new meetings in Google Meet.
- They can still sign in to and access their Google Workspace for Education account, view and download their files, and send and receive emails.
In Google Classroom, if a teacher's storage is full:
- Teachers can’t create assignments with new files that they haven't yet uploaded or created.
- Teachers can't export grades to Google Sheets.
- Students can't submit assignments with file attachments.
- If a student's storage is full, the student can't access files in Assignments that prompt the student to make a copy.
Learn more about what happens if an organization exceeds its storage limit for more than 14 days.
Next: Understand storage availability and usage
